Operations Coordinator/ Administrator ( Herts and Surrey )

Role Summary

The purpose of the role is to provide a support function to the Regional Operations Manager and their respective teams, in day-to-day planning and diary management, purchasing and communication with the wider STGP team. The role will support the overall delivery of the STGP operation by working with the Operation’s team to ensure key data analytics are measured, health and safety processes are followed and training requirements are met.

The operations Coordinator is expected to be an ambassador of the company through championing the Severn Trent Green Power Values and culture.

Key Responsibilities

• Organise and book training for the operations team inline with Site and Company requirements
• Assist with the communications between departments for the planning of maintenance tasks
• Administrational support for Operational projects being led by the Regional Operations Manager or Site Managers, reviewing workload and development of the task.
• Prepare and maintain stock take records for multiple sites and communicate to STGP departments.
• End of month site reports, liaising with site managers to obtain accurate information and completing the reports.
• Working with the sites KPI sheets to feed information to the different department within STGP
• Prepare Purchase Order requisitions and enter onto the company purchase order system - WAP and ensure contractors are paid in accordance with the work completed and in a timely manner
• Compliance matrix tracking and arranging routing inspections for the operational sites
• Ensure Contractor paperwork is updated to support Operational Compliance
• Processing and submitting CAPEX requests from the Operations team, regularly reviewing and maintaining an Operations Capex list.
• Reviewing and analysing Telematics systems in the Operations such as lone working, and proximity sensors, reporting misuse and highlighting inconsistencies to the managers.
• General Administrative support for the Operations team
• Attend meetings and activities as required.
• Administrational support for Operational projects being led by the Regional Operations Manager or Site Managers, reviewing workload, producing project presentations and schedules of work
• Travel between sites within the region to ensure visibility and support to the operations team

Key Requirements

• NVQ2 Administrational qualification and or 2 years’ practical application preferrable
• Experience of working within an Operational team and remote working desirable
• Proficient Word, Excel, PowerPoint and Outlook, googlesheets
• Experience of working within an Operational team and hybrid working between office and site
• High level of accuracy and professionalism with an eye for detail.
• Innovative, continually improving what they can deliver
• Enjoys contributing and working in a team environment
• A good manager of their own time who will take ownership for completion of their work and cascaded tasks and projects.
• Ability to form strong working relationships
• Rigorous analytical and strategic approach.
• Full UK driving license.
• Willingness to travel